Contact: transport-project@uow.edu.au

Private carpool group software

Carpoolworld.com on-line carpool group Software as a service (SaaS) provides a secure, reliable and low-cost carpool group solution for your organization.

Overview
Features
Free Trials
Pricing
Registered Groups

corporate clients for the carpoolworld matching service

Your company, public/private institution or community can have its own virtual carpool matching system at carpoolworld.com for carpooling, ridesharing or vanpooling. It's very easy and inexpensive, and we take all standard measures to ensure the privacy of your users' email addresses and other personal information. Please read below for details, and please don't hesitate to ask us if you have any questions or special requirements.

Overview

Your virtual carpool-matching web site will actually be the carpoolworld.com system with your banner at the top of every page, and with the system features set for your group's specific requirements. This means you do not need to install anything on your own computer system. Your users will be able to control whether their trips are matched only within your private group or with the general public. You will have a special administrator's page with functions for you to report and maintain all the entries in your group (see our administrator's guide for details). The system is fully automatic, and we will respond to support questions from your users.

Features

We will create a dedicated login page for your carpool group on our web site.
Users who enter our site through your login page will see your banner in the header of every page on our web site for as long as they are logged in and whenever they return. You may also customize certain other attributes of the look and feel of your group pages. You can control if certain fields are required, optional or hidden.
You can configure a list of pre-defined destinations (work locations or events) that can be selected by your group's commuters when they register their journeys.
You can restrict your users so that they must have your common email domain name (further ensures your group's privacy).
Your users can switch between matching themselves only within your group or in the entire database whenever they want.
You can administer your own membership list, download your membership list to a spreadsheet, generate carpool match-lists for your users and notify them by email automatically. You can also export and view your user geographic data in Google Earth ™.
We will not display any third-party advertising on the pages used by your users.
The system will generate automatic carpool match-list e-mails for your users according to group and individual preferences.
You are provided with a design tool to customize your carpoolworld.com group login page text, banner, colors and background image and you can upload your own logo and images.
We can provide you with the html code for you to build your own carpoolworld.com login page on your web site.
Carpoolworld.com uses SSL security technology for increased security.

The group service includes carpoolworld's commuting mode survey and statistical reporting module to measure your organization's commuting efficiency and carbon footprint.

Your users can track and analyze their individual commuting cost savings and commuting efficiency.
The commuting mode survey data can be downloaded to a standard spreadsheet format for your own reporting needs.

The group service includes an Invitation module with system-generated personal invitation codes, with a customizable 'ready to use' invitation template. Download the Invitation module executive summary, for a high level overview of the functionality.

We will happily work with you to adapt the group settings for your needs. Please take a look at our Administrator's Guide for more details about the administration and control features that we provide for carpool group administrators.

Free Trials

We are happy to provide no obligation free trials. The carpoolworld group trial offers all of the features that the live software offers. You can configure the look and feel of your group and introduction page. You can create test entries to get a good idea of the matching functionality for your organization. To proceed, fill out the create my trial form, please allow 24 hours for the configuration. You will receive a confirmation email containing instructions about the creation of your group and additional access details. After you have used the software, please notify us:

If you decide that you would like to communicate the availability of the service to your community, and use our services, we then start billing your organization (see pricing information below) at the end of the first full month after you deploy the site to your users.
If you decide that you would like to discontinue the trial, we will just remove your trial information, no questions asked, no obligation on your part.

Pricing

Basically if you have less than 500 users, your bill will be $10/month with no additional fee. Please see our pricing formula below:

$10 USD per month for up to 500 User Trip Records.
$2 USD per month for each 100 additional User Trip Records or portion thereof.

(*) A User Trip Record is an individual transportation definition in the Site containing a geographical origin and destination with associated descriptive and contact information. Normally, each user should have a single trip record for their daily commute, but users may create additional User Trip Records for other journeys.

Carpoolworld will count the number of User Trip Records at the end of the calendar month as the basis for monthly invoicing. Payment terms are net due 30 days after Client’s receipt of the invoice. Payment may be made by check or credit card. Client may provide a purchase order number to be shown on the invoice. Invoices are provided as pdf files attached to e-mails to the Client contact. Paper invoices may be mailed upon request. Carpoolworld W-9 is available at W9.

Please note: Yes, we know that our pricing is incredibly inexpensive for the value that it provides to our clients. We designed this system to be easy for our users and inexpensive for us to operate. And yes, the setup for your group is free. Find out why we cost less.

Please send us your information and we will create a free trial carpool group for your organization. See our group service agreement.